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Expense claims

Overview​

This section provides guidance on how to handle expense claims within the RASP system. It covers the necessary steps for approving or declining expense claims submitted by employees. Understanding this process is crucial for efficient financial management and ensuring that all expenses are correctly documented.

Approving an expense claim​

1. Click "Timesheets"

2. Locate the expense claim you want to approve and click "Details".

3. Click "Approve"

Reject an expense claim​

1. Click "Timesheets"

2. Locate the expense claim you want to approve and click "Details".

3. Enter a Comment. This is required when rejecting an expense.

4. Click "Reject"

Overview​

This document provides a step-by-step guide on how to submit expense claims on behalf of an employee using the RASP system. It is intended for administrators who are responsible for managing and processing expense claims within the organisation. By following the instructions outlined below, administrators can ensure that expenses are submitted accurately and efficiently on behalf of employees.

How to submit an expense Claim on behalf of an employee​

1. Click "Timesheets"

2. Click "Add New Entry"

3. Click "Expense Claim"

4. Use the "Employee Claiming For" field to search for the employee the expense relates to.

5. Add the expense details.

6. Add Additional Notes if required (optional).

7. Use "Upload Receipt" or "Take Photo" to upload a copy of the receipt.

8. Click "Submit Claim"

9. The expense is created. You can now open the details view to Approve or Decline the expense.