Timesheets and Claims View
Overview
Timesheets and Expense claims are viewed in the Timesheets module in Rasp.
The view is separated into three tabs: Active, Approved, and Processed.
| Status | Description | Who Can Edit |
|---|---|---|
| Active | Pending, Declined, and Submitted timecards and Expenses are shown here until they are Approved or Processed. | Employees, Supervisors, Payroll Admins, and Global Admins |
| Approved | Approved and Auto Approved timecards and Expenses are shown here until they are batched for Payroll Processing. | Supervisors, Payroll Admins, and Global Admins (Employees cannot edit) |
| Processed | Timecards and Expenses are shown here from when they are batched for Payroll Processing. | Can be edited unless removed from the pay batch |
Timecards can either be Planned, which means they were generated from a rostered shift, or Manual, which means they have been manually created for non-rostered work.
Planned timecards become available for editing and submission on the day of the shift.
Manual timecards can be created for any date in the past.
Planned timecards that are submitted by an employee unmodified are automatically approved, their status is set to Auto Approved. They are visible in the Approved tab.
Manual timecards must always be approved by a manager.
Timesheets and Claims View
The Timecards and Claims module is separated into three tabs. By default it will be filtered by default to show Submitted Timecards from Direct Reports if any exist.
The Employee Relationship column shows your relationship to the employee whether they are a direct report, indirect report, or delegate.
You can clear the filters by clicking on the tags.
"Filter by employee" can be used to display records for a single employee.
The "Filters" allow you to filter the displayed timecards and expense by your relationship to the employee, the type (Expense, or Shift for timecards), and Status.
You can also filter the timecards and expenses in view by the timecard start date/expense date.
